Summary
Front Desk Admin – North Kingstown, RI (On-site)
Hexagon’s Manufacturing Intelligence division is seeking a Front Desk Admin for our North Kingstown, RI office. This is an On-site position.
At Hexagon, we strive to help industrial manufacturers develop the disruptive technologies of today and the life-changing products of tomorrow. Our strength comes from our global footprint and enormous portfolio of advanced industrial sensors, measurement technologies, factory automation, simulation, and analytics tools.
Why Join Us?
• Be part of a global leader in industrial intelligence.
• Collaborate with a forward-thinking team dedicated to innovation and excellence in customer service.
• Learn from a long-tenured existing team with deep product and customer experiences.
Job Responsibilities
The Front Desk Admin will be the first point of contact for visitors and callers to the North Kingstown, RI office and will play a key role in administrative support, office coordination, and communication within the office. This role requires a professional demeanor, strong organizational skills, and proficiency with Microsoft Office tools.
What You'll Do
- Greet and assist all office visitors, vendors, and guests professionally and courteously.
- Answer and route incoming calls, taking messages as needed.
- Manage general office email inbox and handle inquiries or direct them appropriately.
- Maintain front desk and common office areas, including conference rooms and supply stations.
- Coordinate incoming/outgoing mail and packages, including courier services.
- Provide administrative support to various departments, including data entry, file management, and document formatting.
- Order and manage office supplies inventory.
- Schedule and support onsite meetings, including catering and logistics.
- Support new hire onboarding with desk setup, welcome coordination, and facility orientation.
- Ensure adherence to safety and security protocols, including visitor check-in and badge management.
Qualifications
- High school diploma or equivalent required; associate degree preferred.
- 2+ years of experience in administrative, front office, or customer-facing roles.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Strong interpersonal and communication skills.
- Highly organized with the ability to manage multiple tasks.
- Reliable, punctual, and professional in both appearance and conduct.
- Experience with phone systems and basic office equipment (copiers, printers) a plus.