Summary

The HR Generalist will support the integration of 17 Waygate Japan employees into HMI Japan, ensuring continuity of HR operations, employee support, and compliance with applicable Japanese labor regulations and company policies.

The role will be responsible for managing day-to-day HR administration and employee lifecycle processes while coordinating payroll, attendance, leave, social insurance, pension, benefits, and HR system activities. During the integration period, the HR Generalist will ensure the continued administration of Waygate employment terms and benefits for the designated protection period, followed by a coordinated transition to HMI policies and programs.

Working closely with employees, Japan HR, internal stakeholders, and external service providers, the role will help maintain accurate HR records, provide consistent employee support, and deliver a smooth and compliant integration.

Job Responsibilities

1. Employee Onboarding and Integration

Coordinate onboarding and administrative integration of Waygate employees into HMI Japan.
Ensure employment documentation, HR records, payroll, benefits, attendance, and leave arrangements are completed accurately and on time.
Track integration activities, resolve outstanding issues, and support the transition from Waygate terms and benefits to HMI policies in line with agreed transition arrangements.

2. Employee Lifecycle Management

Manage HR administration across the employee lifecycle, including onboarding, transfers, employment changes, leave, and offboarding.
Prepare and maintain employment documentation and coordinate employee status changes with relevant stakeholders and service providers.

3. HR Systems and Employee Data

Maintain accurate employee data in SAP SuccessFactors and other HR systems.
Process employee and organizational changes, conduct data checks, and support HR reporting and reconciliation.
Ensure appropriate confidentiality and handling of employee information.

4. Payroll, Attendance, Leave, and Labor Administration

Coordinate monthly payroll inputs with payroll providers and internal stakeholders.
Administer attendance, working hours, overtime, leave, and absence records.
Coordinate social insurance, pension, statutory procedures, and related documentation in accordance with Japanese requirements and company policies.

5. Benefits and Vendor Management

Administer employee benefits, including applicable Waygate arrangements during the designated protection period.
Coordinate health insurance, pension, insured benefits, and other programs with external providers.
Support benefits harmonization, employee communications, inquiries, and implementation of changes.

6. Employee Relations and HR Support

Serve as a primary HR contact for transferred Waygate employees.
Respond to inquiries regarding policies, employment documentation, payroll, attendance, leave, and benefits.
Escalate complex employee relations, policy, or compliance matters to the appropriate HR leader.
Support employee engagement and confidence throughout the integration.

7. Reporting, Compliance, and Health & Safety

Prepare HR reports and maintain records for management, compliance, and audit purposes.
Monitor HR deadlines, identify data or compliance gaps, and coordinate corrective actions.
Support occupational health and safety administration, including employee health examinations, documentation, and required reporting.

8. HR Process Improvement and Coordination

Work with Japan HR, payroll, benefits providers, and other stakeholders to ensure effective HR service delivery across Waygate and HMI locations.
Document key processes and responsibilities to support business continuity.
Identify opportunities to simplify processes, improve data quality, and enhance employee experience.
Support ongoing alignment of HR processes and systems as Waygate employees transition into HMI Japan.

Qualifications

• Bachelor's degree in Human Resources, Business Administration, or a related field, or equivalent practical experience.
• Experience in an HR Generalist, HR Specialist, HR Operations, or comparable human resources role.
• Working knowledge of Japanese labor and employment administration requirements.
• Experience with payroll coordination, attendance management, leave administration, social insurance, and employee benefits.
• Experience managing employee lifecycle transactions and maintaining HR data in an HR information system; SAP SuccessFactors experience is preferred.
• Experience coordinating with external payroll, benefits, insurance, pension, or other HR service providers.
• Experience supporting organizational integration, HR process harmonization, or employee transitions is an advantage.
• Proficiency in Japanese and sufficient English communication skills to coordinate with relevant internal and external stakeholders.

Required Skills and Competencies
•    Strong organizational skills and attention to detail.
•    Ability to manage multiple administrative priorities and meet strict deadlines.
•    Effective communication and employee-service orientation.
•    Sound judgment in handling confidential employee information.
•    Strong coordination, problem-solving, and follow-up skills.
•    Ability to work independently while collaborating with cross-functional teams.