Summary

We're looking for an experienced Office Manager with a background in administration, operations or finance who enjoys taking ownership, improving processes and supporting a growing business. Experience in logistics or commercial administration will be highly valued.

This is a varied role combining office management, commercial administration, order management and logistics coordination. You'll work closely with the local leadership team while supporting colleagues across multiple business functions, ensuring smooth day-to-day operations and delivering an excellent experience for both employees and customers.

Job Responsibilities

• Manage the day-to-day operations of the Budapest office and ensure a professional, efficient working environment.
• Coordinate office supplies, facilities, equipment and marketing materials.
• Support commercial operations, including order management for machines and accessories.
• Coordinate domestic and international shipments, transport arrangements and delivery schedules.
• Work with logistics providers and assist with customs documentation when required.
• Process purchase orders, invoices and other finance-related administrative activities.
• Maintain accurate information in CRM and ERP systems.
• Support inventory activities, shipment forecasting and operational reporting.
• Identify opportunities to improve administrative and commercial processes.
• Provide operational and administrative support to the local leadership team and collaborate with colleagues across different departments.

Qualifications

• Previous experience in Office Management, Administration, Operations, Logistics or a similar role.
• Experience coordinating orders, shipments or logistics in an international environment.
• Finance or commercial administration background, including experience with invoices, purchase orders, payments or financial administration.
• Familiarity with customs procedures or import/export documentation is an advantage.
• Experience working with ERP and CRM systems.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• A proactive, hands-on and solution-oriented mindset with the confidence to work independently.
• Excellent communication and stakeholder management skills.
• Advanced Microsoft Office skills, particularly Excel.
• Fluent Hungarian and English.

We Offer

• A varied role with broad responsibility and a high level of ownership.
• The opportunity to contribute to a growing and evolving business.
• A modern working environment in our Budapest office.
• Collaboration with an international and supportive team.
• Professional development and learning opportunities.
• Competitive salary and benefits package.